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Privacy Policy — AIWoW- AI Ways of Working™ Council

Privacy Policy — AIWoW- AI Ways of Working™ Council

  1. Introduction

The AIWoW™ Council (“we”, “our”, “us”) is committed to protecting the privacy, confidentiality, and integrity of all users, members, partners, and visitors who engage with our platform.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you access our website, participate in our programs, or interact with the AIWoW™ ecosystem.

The AIWoW™ Council operates as a global governance body focused on responsible AI Ways of Working, ensuring ethical and structured Human–AI collaboration.

  1. Information We Collect

We may collect the following categories of information:

  1. a) Personal Information
  • Full name
  • Email address
  • Phone number
  • Organization / Company name
  • Job title / professional details
  • Country / location
  1. b) Professional & Membership Information
  • Membership applications
  • Certification or accreditation data
  • Professional credentials
  • Governance or research contributions
  1. c) Technical Information
  • IP address
  • Browser type and device information
  • Pages visited and interaction data
  • Cookies and tracking data
  1. d) Voluntary Information
  • Form submissions
  • Event registrations
  • Blog submissions or publications
  • Communication with the Council
  1. How We Use Your Information

We use your information to:

  • Process membership and participation requests
  • Provide access to AIWoW™ programs, certifications, and events
  • Communicate updates, announcements, and governance insights
  • Improve website functionality and user experience
  • Maintain security and prevent misuse
  • Support research, policy development, and framework evolution

We ensure all data usage aligns with responsible AI governance principles.

  1. Legal Basis for Processing

We process personal data based on:

  • User consent
  • Legitimate interest (governance, research, and community building)
  • Contractual necessity (membership or participation)
  • Legal compliance obligations
  1. Data Sharing & Disclosure

We do not sell personal data.

We may share information only under the following circumstances:

  • With authorized AIWoW™ Council governance bodies (Boards, Committees)
  • With service providers supporting website, communication, or analytics
  • When required by law, regulation, or legal process
  • To protect the integrity, security, or rights of the AIWoW™ ecosystem

All third parties are required to maintain strict confidentiality and data protection standards.

  1. International Data Transfers

As a global governance initiative, your information may be processed across jurisdictions.

We ensure appropriate safeguards are implemented for cross-border data transfers, including:

  • Secure systems and encryption
  • Data protection agreements
  • Compliance with applicable international standards
  1. Data Retention

We retain your information only for as long as necessary to:

  • Fulfill the purposes outlined in this policy
  • Maintain governance and certification records
  • Comply with legal and regulatory obligations

Users may request deletion of their data (see Section 10).

  1. Cookies & Tracking Technologies

We use cookies and similar technologies to:

  • Improve website performance
  • Analyze user behavior
  • Enhance user experience

You may control or disable cookies through your browser settings.

  1. Data Security

We implement appropriate technical and organizational measures, including:

  • Secure servers and encryption
  • Access control and authentication
  • Regular security monitoring

However, no system is completely secure. Users are encouraged to take precautions while sharing information online.

  1. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your personal data
  • Correct or update your information
  • Request deletion of your data
  • Withdraw consent
  • Object to processing
  • Request data portability

To exercise your rights, contact us at: enquiry@aiwowcouncil.org

  1. Third-Party Links

Our website may contain links to external websites or platforms.

We are not responsible for the privacy practices or content of third-party services. Users are advised to review their respective privacy policies.

  1. Children’s Privacy

The AIWoW™ Council does not knowingly collect personal data from individuals under the age of 18.

If such data is identified, it will be deleted promptly.

  1. Updates to This Policy

We may update this Privacy Policy periodically to reflect:

  • Regulatory changes
  • Platform improvements
  • Governance enhancements

Updated versions will be posted on this page with a revised “Last Updated” date.

  1. Contact Information

For any privacy-related queries, please contact:

AIWoW™ Council
📧 Email: enquiry@aiwowcouncil.org
🌐 Website: www.aiwowcouncil.org

  1. Governing Principles

This Privacy Policy is aligned with the broader mission of AIWoW™:

  • Responsible AI governance
  • Ethical data handling
  • Transparency and accountability
  • Trust in Human–AI collaboration

 “AIWoW™ Council is committed to protecting your privacy and ensuring responsible use of data in alignment with global AI governance standards.”